Centralized. A. 6. Submission of Proposals will only be reviewed and scored if submitted electronically through KidTraks, and are due Friday, August 9, 2019 at 4 p. Click on “Invoices” on the blue menu bar near the top of the screen. Telephone Number: (812) 421-5400 Fax Number: (317) 232-1682 Office Hours: 8AM-4:30PM, Central Time Zone. 5. The FCM should verify the Bedding Allowance has not previously been expended for the child during the life of the case; 9. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. Open it up using the online editor and begin adjusting. Free yourself from paper work and spend more time with the children. Washington Street W364 MS54 Indianapolis, IN 46204 DCSPaymentResearchUnit@dcs. in. e. Foster Care Subsidies DCSPaymentResearchUnit@dcs. KidTraks Vendor Portal User Agreement Data Assessment Registry Mental Health and Addiction System (DARMHA) Information from the FSSA Mental Health and Addiction Division regarding the Child and Adolescent Needs and Strengths Assessment (CANS) including CANS manuals, Glossary of Terms, DCS Policy regarding the CANS and. DCS Central Office Background Check Unit (COBCU) responsibilities include. Also, to further add ease to your invoicing process, DCS continues to accept electronicKidTraks – Indiana Child Welfare Financial System Voucher Build File Specifications – XML (Extensible Markup Language) Version: 1. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. for additional information on obtaining a negotiated rate. *1/1/23 – 5/1/23 Score. 8. com. Bedding Allowance, and d. Login to KidTraks using a PC or laptop; and using either Firefox, Chrome or IE web browser: 1. Foster Care Subsidies DCSPaymentResearchUnit@dcs. Login to KidTraks: and select “KidTraks” at the left side of the screen. See Related Information and Practice Guidance for more information regarding making a referral; 6. KidTraks Navigation //indiana. in. in. gov | The Official Website of the State of IndianaService Guide Inquiry:. Complete a referral for respite care if a need is identified; 12. Follow the Resource Parent Paper Invoicing Guidelines. 6. This may include the child's personal details such as their full name, date of birth, and contact information. MaGIK/KidTraks with all movement specified above. IN. 6. [email protected] | The Official Website of the State of Indiana10000182. in. 3. Document services, including visitation, in the Case Plan (SF 2956). KidTraks e-Invoicing General Information: 1. submit your invoices electronically via KidTraks e-Invoicing, as well as view and print your ICPRs and view the status of your invoice/payments. ADA Title II Request for Modification Form. Eastern Daylight Time. Travel Definitions A relative caregiver may receive an additional amount for properly claimed travel expenses incurred on behalf of a child placed in the home if the travel was for any of the following purposes: 1. KidTraks includes two (2) versions of the comprehensive CANS Assessment; Birth to 5 and 5 to 17. If you still have trouble after receiving the email, please contact the MaGIK Help Desk at [email protected]. gov 1-877-340-0309 DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. Indianapolis, IN 46204. in. Note: FCMs may make a Permanency and Practice Support referral through KidTraks for International and Cultural Affairs (ICA) liaison to assist in locating the required documents necessary for verifying citizenship or immigrant status. gov 800-225-9173 Help Site. Per the DCS Service Standard and Auditor of State requirements, a phone call to merely introduce yourself and set up the initial appointment does not qualify to turn on the per diem. Complete the following fields on the “Enter Invoice On-line” tab:1. in. 6. From the blue menu bar near the top, select “Invoices,” then select the “Add New Submit Pending Invoice” tab. DCS, pursuant to Federal and Indiana law, requires criminal and civil checks for those who reside or have direct contact with children under the supervision of DCS. Submission of Proposals will only be reviewed and scored if submitted electronically through KidTraks, and are due Friday, August 9, 2019 at 4 p. Lifeline keeps families together by providing holistic care, utilizing a range of evidence-based practices to meet various therapeutic needs. 6. Existing DCS “MaGIK Gateway - KidTraks Vendors” will have direct, online access to the “CPI/CPS Portal” from the menu bar - No Registration Required! On June 4th, existing "User Admins" may establish "CPI/CPS Organization Users" directly through their corresponding "Vendor Profile. If you wish to continue with this session, please click on the OK button. the income of both parents, the cost of the child's daycare and health insurance,. Click on Invoices in the blue menu bar and you will be taken to the Invoice Inquiry screen. Washington Street, W364 MS54. KidTraks Invoicing 402 W. If Medicaid is the payer, but the youth is a DCS Ward, it would still fall under the purview of the DCS contract and thus AftercareTxt. KidTraks is an online platform used by parents, guardians, or individuals responsible for the care and well-being of children. The KidTraks Provider User Guide is a comprehensive document that explains how to use the online system for invoicing and payment services for providers who work with the Indiana Department of Child Services. 7. com or by calling (317) 968-4664 or Toll-Free at 1-800-225-9173. The file layout defined below will allow agencies to submit claim files to the DCS KidTraks Invoicing System, which will in turn generate Vouchers. 5. docx. Check your SPAM folder for email from KidTraks@dcs. Complete the appropriate CANS Assessment in KidTraks; Note: DCS will use the Birth to six (6) Assessment or the six (6) to 17-year-oldFAQ - Attaching KidTraks Case Documentation 8/27/2019 1. doc. Information Systems Access and Use Agreement KidTraks User. The referral will proceed to the KidTraks invoicing unit for payment, upon Financial Policy Exception approval. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. Families are preserved and strengthened, as proven by our FPS NCFAS score of 93%. Login to KidTraks using a PC or laptop; and using either Firefox, Chrome or IE web browser: 1. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. org is owned and operated by the Indiana Department of Child Services (DCS). These payments are meant to cover the reasonable cost of food, clothing, shelter, daily supervision, travel expenses for Existing DCS Vendors using the “KidTraks Vendor Portal” should login through the DCS MaGIK Gateway to access the "CPI/CPS Portal" menu from their main dashboard page. Record of Telephone Price Quotations (PDF) SF 43464. pdf (300 KB) Provider Desk Guide for Attaching Case Documentation 5-18-2023. DCSHelpdesk@dcs. 2020) KidTraks e-Invoicing File Import Desktop Proc. 6. One will provide you with a password and the second will provide you with a link to access the site. I am a foster parent and need access to KidTraks Vendor Portal for electronic submission of invoices. There is a link under Support Links titled, Contracting Opportunities. 3 A. 12/31/2021. From the blue menu bar near the top, select “Invoices,” then select the “Add New \ Submit Pending Invoice” tab. Your session is about to expire. I have results. Please allow up to seventeen (17) Indiana State working days during seasonal peaks. ” These are Requests. Exception: DCS pays for services and placements for youths placed out of the home through county Probation Offices. The FCM Supervisor will: 1. Enter your ship name, reservation number and sail date to add your reservation to your account. 10 Family Services for more information. Foster Care Subsidies DCSPaymentResearchUnit@dcs. gov If child receives adoption subsidy, e-mail child’s name and DOB and Court Order to, centralized. a. Invoicing will eventually. 10000181. Timelines: Issue of RFP: 12/3/2018 Deadline to Submit Electronic (Attachment M) Questions to [email protected]. 10. Adopt a Child; Become a DCS Provider; Become a Foster Parent; File A Complaint; Find Adoption Agency; Get Info for Youth in. P-Card Tracking Sheet. Click on “Invoices” on the blue menu bar near the top of the screen. in. KidTraks - Indianaand the DCS local office director prior to the finalization o f the guardianship. Once given KidTraks access, the applicant is able to upload all documentation listed on LCPA Initial Licensure Application Review Checklist using the Vendor Profile Attachments Provider Guide. There is a link under Support Links titled, Contracting Opportunities. IndianaFosterCare. up-to-date on the referral and in KidTraks. , Indianapolis, IN 46204-2738. in. Submission of a Personal Allowance e-Invoice //indiana. 2. Note: Recruitment services for a child with a pending Termination of Parental RightsFoster Care Subsidies DCSPaymentResearchUnit@dcs. Eligibility@dcs. 1 CAD = 0. zendesk. If you have any questions about the Vendor or Foster Care Portals, please contact your Foster Care Specialist. in. We would like to show you a description here but the site won’t allow us. ”. Authorized for purchase (please check all that apply): Bottles, diapers, formula Clothing (shirt, pants, shoes, socks, etc. [email protected]@dcs. in. KidTraks systematically checks for valid invoice information on the front- Centralized. c. of its most. Are placement providers included in the requirement to attach documentation to the KidTraks Case Information page? Yes, DCS contracted. Complete the following fields on the “Enter Invoice On-line” tab:DCS Providers & Partners; Trainer Certification Process; Profile of Parenting Study; TN KEY Certified Trainers. We would like to show you a description here but the site won’t allow us. in. Enter all household members into MaGIK/KidTraks e. KidTraks; DCS CW Manual/Chapter 8 Section 40: Guardianship 3 of 4 : can suspend or terminate the monthly assisted guardianship payment in KidTraks and ICWIS; andService Guide Location: Crisis Response Location: DCS 2023 Residential Guidebook. 1-877-340-0309 All other Vendor Inquiries. Note: The applicant must be established as a DCS vendor to access KidTraks and upload documentation required for the licensing process. Referral in KidTraks, and b. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. k12. Washington Street Indianapolis, IN 46204 II. Click on KidTraks. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. Washington St. com. to KidTraks: . I above. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Upon no email notifications after the allotted processing time mentioned above, contact the DCS Central Office Background Check Unit with your name and contact information at CPI-CPS. Description: The Department of Child Services (DCS), in accordance with its State Plan, requires child abuse/neglect prevention services in all 92 counties. Eligibility@dcs. Document all diligent search efforts and the results of each search effort in a contact in. KidTraks e-Invoicing Guide for Day Care Providers May 2022, Version 1. Complete the following fields on the “Enter Invoice On-line” tab: Centralized. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. KidTraks The CANS Assessment will be completed by DCS staff in KidTraks. . 2020 through KidTraks (see Attachment G), to be eligible for award. 5. Invoicing will eventually be checking that the initial assessment is uploaded. KidTraks systematically checks for valid invoice information on the front- 4. KidTraks Vendor Portal User Agreement. What is KidTraks e-Invoicing and why should I use it for billing DCS? KidTraks e-invoicing provides a streamlined process whereby submission via US Mail of a signed paper invoice is no longer necessary. To file a complaint pursuant to the above ADA Grievance Procedure, as above specified, please contact: ADAcompliance. To use the claim file layout the following needs to be. STEP TWO: The Kidtraks emails will be sent to the email address you provided to Safe Hiring Solutions. DCS09265. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. Click the menu item named Cases, then select Case Inquiry from the drop-down list of options. in. Closed. 10. Foster Care Subsidies [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. Once given KidTraks access, the applicant is able to upload all documentation listed on LCPA Initial Licensure Application Review Checklist using the Vendor Profile Attachments Provider Guide. There is a link under Support Links titled, Contracting Opportunities. A practical, guided walkthrough of the Kidtraks' interface and invoice procedures. IN. Non-Contracted Provider e-Invoicing Documentation. Login to KidTraks: via PC or laptop using Firefox or Internet Explorer, and select KidTraks at the left of the screen. for additional information on obtaining a negotiated rate. Contact the DCS Central Office. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. DCS uses 1the Child & Adolescent Needs and Strengths (CANS) assessment tool to help in determining if the child has higher needs. The guide covers topics such as registration, security, invoice creation, submission, and tracking, as well as troubleshooting and. • When working the invoice, KidTraks staff look for the following in the monthly report. There is a link under Support Links titled, Contracting Opportunities. Case Inquiry. 12. 4. Washington Street, E306. gov. page will open. Step-by-step guide for KidTraks e-Invoicing for Initial Clothing Allotment: Please ensure that (1) you are eligible to receive reimbursement and (2) timing is right for submission: To be. A “Vendor Admin” may only be established through the “DCS Help. End Date: 12/31/2021. Prepare your docs within a few minutes using our easy step-by-step guide: Find the Kidtraks you want. gov via PC or laptop. gov. Read More. 07. in. I am a foster parent and need access to the DCS Indiana Foster Care Portal for information about my foster children. Email Us: info@child-TRAC. Change the template with unique fillable areas. From the blue menu bar near the top, select “Invoices,” then select the “Add New \ Submit Pending Invoice” tab. These tools are available to guide vendors in e-invoicing, both manual import and file import. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. If a child will be placed out of home, DCS will indicate its decision to remove/place the child within the CANS Assessment to generate the CANS placement recommendation. in. Centralized. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. Provider Desk Guide for Attaching Case Documentation 9-15-2022 Page 5 of 14. Below is a list of trainers and staff who are. IN. 02 - Financial Assistance for Relative Placements. 2020) Mark Seitz - May 12, 2022 08:[email protected] E-Invoicing for Contracted and Non-Contracted Providers. Standard Invoice - Claim for Support of Children (Excel format) 28808/DCS0327 [fillable] W-9 Request for Taxpayer Identification Number and Certification. in. Login to your KidTraks account with your Username and Password . Welcome to the QA Testing Environment. Foster Care Subsidies DCSPaymentResearchUnit@dcs. us 317- 570-3343DCS does not have the statutory authority to complete a Fingerprint-Based Check. Naming Initial Assessments and Safety Plans that are uploaded into KidTraks (Austin) a. DCS will review the educational records to determine whether an Individualized Education P rogram (IEP) should be considered to address the child’s educational needs ; 2. Washington Street W364 MS54. Completing a provider referral for adoption recruitment and uploading the Child Registration and Recruitment Plan (SF 11840) in KidTraks. , child caring institution , private secure facility, group home, or emergency shelter care [ESC] facility); 2. in. 302 W. Indiana's Adoption Program. They are also designed to help families at risk or in crisis. DCS KidTraks now offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. Case Inquiry. Adoption Assistance Subsidies. Non-KidTraks Vendors or Newly Formed Organizations will be required to complete a one-time registration process to become an Organization through the “CPI/CPS Organization Registration” page. in. 463-201-3528. Indiana Department of Child Services. Complete needed service referrals in KidTraks and ensure all relevant information is included in the referral. Submission of Proposals will only be reviewed and scored if submitted electronically through KidTraks, and are due Friday, August 9, 2019 at 4 p. Washington Street, W364 MS54. 302 W. gov. In certain situations, a negotiated rate may be needed . 12/31/2021. 2. Examples of a situation which may be appropriate for a negotiated rateinclude: 1. gov. Child Abuse and Neglect Hotline: 1-800-800-5556Foster Parents: All foster parents regardless of licensing agency: Foster Parent Vendors: Foster Parents who have been paid in last 6 monthsDCS has set a maximum amount of funds available to eligible applicants. Because Child-TRAC believes that every child deserves the right to grow up in a safe and healthy environment. From the blue menu bar near the top, select “Invoices,” then select the “Add New Submit Pending Invoice” tab. 6. N/AKidTraks Vendor Information; Indiana DCS CPI / CPS Portal ; Community browse Recent activity. Kidtraks Overview Friday, June 10, 2022 Page 2 of 25 Slide 2 - Slide 2_Overview Slide notes Kidtraks, as you may know by now, is the system used by DCS to manage invoicing for foster parents, contractors, and service providers. The KidTraks Provider User Guide is a comprehensive document that explains how to use the online system for invoicing and payment services for providers who work with the Indiana Department of Child Services. in. in. in. 3. 2. Currently that includes MaGIK (Casebook and KidTraks), Child Background Check portal, Foster Care Portal, Virtual Reality, and the MaGIK replacement system Comprehensive Child Welfare Information System (CCWIS) which is a Salesforce platform. DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1-800-225-9173 ; Email an Issue; Support Links. Before transferring to permanency services, DCS will complete a Child and Family Team (CFT) Meeting (see policy . in. Authorized provider 2. c. submit your invoices electronically via KidTraks e-Invoicing, as well as view and print your ICPRs and view the status of your invoice/payments. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. A. in. in. Browse for the file to be imported. Notify the FCM via written correspondence if the. in. 8. Completing a provider referral for adoption recruitment and uploading the Child Registration and Recruitment Plan (SF 11840) in KidTraks. I am a foster parent and need access to the DCS Indiana Foster Care Portal for information about my foster children. These payments are meant to cover the reasonable cost of food, clothing, shelter, daily supervision, travel expenses forDCS will provide the following assistance for eligible children and families in the event a parent, guardian, or custodian needs support to meet the child’s basic needs:. What is KidTraks e-Invoicing and why should I use it for billing DCS? KidTraks e-invoicing provides a streamlined process whereby submission via US Mail of a signed paper invoice is no longer necessary. Conduct the initial faceto-face contact with the child and placement resource [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. 1-877-265-0086. The DCS Emergency Management Team includes: 1. Authorized provider 2. gov : 12/12/2018 9:00AM EST Answers to Vendor questions posted on DCS website: 12/26/2018 Submission of Proposals: 1/11/2019 12:00 pm EST. Foster Care Subsidies DCSPaymentResearchUnit@dcs. 5. gov DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1. in. Foster Care Subsidies [email protected]. For a complete list of IT responsibilies:. The DCS Probation System is an application made available via Indiana Court Information Technology Extranet (INcite), developed through a joint effort between Court Technology and the Department of Child Services (DCS). Open both, provide the requested information and submit. C. Get a Background Check. DCS must obtain copies of any one (1) of the following documents as proof of United States (U. Online Services. If you have any questions about the Vendor or Foster Care Portals, please contact your Foster Care Specialist. Referral in KidTraks, and b. DCS KidTraks e-Invoicing Questions & Answers Revised 5/11/2022 A. DCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. 07. Foster Care Subsidies [email protected] A. Email or call Diane Howell to notify her you have submitted your background check and application. 11. IN. Procedure. More than 4,200 employees work all across the state to get children. Complete a KidTraks global services referral (Global Services > General. 3; updated 3/8/2021) Licensed foster parents are entitled to a daily payment amount for each child placed in their home by DCS. 2020) Article created 3 years ago. For outstanding “CPI/CPS History Check. 302 W. All Maximus assessors designated for the IN QRTP project are Indiana-based, CANS trained and. Automated Direct Deposit Authorization Agreement, and c. Current vendors may access a listing of DCS contracts currently open for bid via their Vendor Portal page at the bottom of the screen. gov If requesting an allowance or more information regarding financial assistance, contact your Probation Services Consultant. ISETS Inquiry for DCS Workers. Login with user name and password to access the QA Environment. DCS: CPI/CPS Portal - IN. W-9 and Direct Deposit Form Q&A. W-9 Request for Taxpayer Identification Number and [email protected]. Click on image to see map. in. Updated lists will be published as updates occur. This may include the child's personal details such as their full name, date of birth, and contact information. POLICY ON DISRUPTION OF PLACEMENT FOR JD/JS CASES PAID BY DCS At times, the placement of a child by a Juvenile Court in a DCS-licensed facility may be changed or disrupted. Foster Care Subsidies [email protected] | The Official Website of the State of IndianaThe purpose of this RFP is to select multiple providers that can satisfy DCS’s need for the provision of CAC services in the 18 DCS Regions, covering the State’s 92 counties, and the corresponding local offices in the State through Social Services Block Grant (SSBG) funding. Some state partners are. Login to KidTraks: and select “KidTraks” at the left side of the screen. Preliminary Report of Alleged Child Abuse or Neglect (SF 114/CW0310) – Available in MaGIK 6. Security Role Security Role Description (Acronym List) Vendor Admin Security administration, within each Vendor, is managed by authorized individual(s) granted “Vendor Admin” security rights. When accountants review KidTraks to compare reports to billing, we want to make sure theyFoster Parents: All foster parents regardless of licensing agency: Foster Parent Vendors: Foster Parents who have been paid in last 6 monthsYour session is about to expire. A. Complete a referral in KidTraks for the use of the Bedding Allowance if a need is identified. DCS Education Services Resource Toolkit for Parents/Caregivers. DCS Policy 16. in. There is a link under Support Links titled, Contracting Opportunities. Centralized. in. DCS Staff. In certain situations, a negotiated rate may be needed . gov All other Vendor Inquiries DCSPaymentResearchUnit@dcs. B Tool: Child Summary is completed and a professional photograph isDCS KidTraks offers online access to Request for Proposals (RFPs) including the ability to submit proposals online. Telephone Number: (812) 421-5400 Fax Number: (317) 232-1682 Office Hours: 8AM-4:30PM, Central Time Zone. Washington Street, W364 MS54. 01/01/2020. DCS will encourage the parent, guardia n, or custodian to refer the child for testing to identify any special education needs and/or related services, if. gov All other Vendor Inquiries [email protected] DCS Local Office Subscriptions Manage Subscription; Help call Technical Helpdesk at 317-234-3214 or Toll-Free at 1.